One of the foundations of every relationship we all have in life is communication. Without effective communication, you’re going to find misunderstandings, conflicts and problems pop up among your relationships and in your staffing, especially if you’re a business leader. When you’re running a business, you’ll understand very quickly that poor communication can really mess up your working environment. You don’t want to have too big of an employee turnover, which means that you need to do what you can to improve your existing communications with the people that you work with.

Whether you choose to use software tools such as an email checker, or you decide to eliminate meetings altogether, improving communication is going to improve your business relationships immensely. Let’s take a look at how you can save time, reduce your stress and make sure that your business is more productive.

1.Limit your distractions. When you’re working in an office full of people, it’s actually very hard to minimize the distractions. There’s a lot of noise, there’s a lot of things happening in the background, and even if you have breakout rooms and meeting rooms. You still need to be able to focus on what you’re doing. Listening to everybody else is important, and being able to practice your active listening skills is also important. Limiting distractions allows you to focus on what other people are saying to you. So close your email client and turn off the ringer on your phone. If someone comes in for a chat, get them to close the door behind them so that you could give them your full attention.

2.Make sure that you are asking the right questions. To be able to have an effective conversation, you need to be able to understand somebody in front of you. You need to have an open mind, so relax your body, uncross your arms and make sure that you’re listening for questions. It’s important that the people that you are speaking to feel like the conversation is too easy and you’re going to improve your communication skills if you are ensuring that everybody has a part in the conversation.

3.Don’t wait for meetings to get the information that you need. Meetings are one of the worst settings when it comes to communications. People won’t speak their minds, you’ll not be able to uncover the truth, and honestly, everybody hates meetings. They can be a time waster. They’re great for quick briefings or direct information or communications, but there’s no real need to gather everybody together if not everybody is involved in the conversation. Make sure that meetings are effective by keeping them for less than 10 minutes.

4.Use more than one communication method. Face to face communication is great, but sometimes you just want to pop out a quick email to make sure that people know where you’re coming from. You should never lead by email, however, because it eliminates that personable approach that you can take by talking to somebody. You also have to consider that sometimes tone can be seriously misconstrued via email compared to face to face. You’re going to improve your workplace communication if you ensure that everybody understands where you’re coming from from the beginning.

5.Be responsive. Where possible, you need to make sure that you are responsive to the communications that are occurring around you. As an owner,one of the worst things that you can do when you’re faced with the complaint is to ignore it. If there is a conflict or a dispute happening, you need to be able to be in the thick of it and find out where the root of the conflict is.

6.Be open to feedback and use it. If you’re regularly communicating with your clients and coworkers, you’ll find that people will give you feedback regularly. An active listener can always find the information that they need everywhere. So in listening to everybody, you can find useful information on the way that your products and business is running. Making positive communication changes such as asking for feedback will help you to develop better as a company. You’re going to do so much better as well when you ask your employees for feedback on how you’re doing and how they’re doing.

With the right communication, your business will be able to thrive. Email checkers, software tools, and face to face conversations are all going to help you to improve your communication in the workplace.

Greg Kononenko
Greg Kononenko

My name is Greg Kononenko and I am a full-time online blogger and owner of Dad's Hustle. I'm a dad, and my passion is to help other mums and dads to start their own "hustle" and improve the financial future of their families.

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